It’s an exciting week here at TITUS as we release TITUS Security Suite for SharePoint 3.3, which includes both TITUS Metadata Security and Document Policy Manager. While there are many improvements and new features with this release, such as enhanced audit reporting and the ability to use hidden columns to create more flexible policies, for me the standout feature is secure mobile access to documents and list items.
Because mobile devices are easily lost, stolen or hacked, many SharePoint administrators don’t want to let their workers download highly sensitive information to their mobile. For instance, while it might be perfectly acceptable to access a financial report from the desktop, it might be too much of a risk to let that same user download, view, and edit that document on their tablet.
TITUS Metadata Security for SharePoint (MDS) allows organizations to configure their policies so that permissions are automatically applied and controlled on individual documents and list items. MDS is able to do this by inspecting the item’s classification (sensitivity) and the user’s claims to process access rules that determine which users with specific attributes can access high business impact information. The result is simplified security administration. With TITUS MDS, documents and items don’t need to be segregated and administrators don’t have to constantly create new intersecting groups to manage changing access rights; TITUS regulates what is available.
With this release of TITUS Metadata Security 3.3, we have extended the dynamic security capabilities to include another criteria – the device type. By adding the device type to the access authorization policy, TITUS can block (and filter from the folder view) any sensitive items being accessed from a mobile device that the user can otherwise access from their desktop.
It should be noted that MDS is not just blocking sensitive documents or items from the users’ view. Even if the user has a direct link to a document that has been restricted from mobile access, the link will not work and access will be denied.
So, if you need to make sure your workers have mobile access to documents in SharePoint – but not too much – be sure to give the latest version of TITUS Security Suite for SharePoint a try.